What Skills Are Taught in Executive Secretary Training Programs?

Executive secretaries are among those who provide administrative support to the various levels of business and organizational management. Individuals who possess strong communication, mathematics and business skills are in demand for this type of employment. This article provides an account of these skills. Schools offering Administrative Assistant degrees can also be found in these popular choices.

Executive Secretary Job Overview

Executive secretaries often work closely with the executives whom they support. According to the U.S. Bureau of Labor Statistics, executive secretaries deal with information management tasks, such as scheduling conference calls and reviewing memos (www.bls.gov). The extent and complexity of their duties can depend on a number of factors, including:

  • Education and certification
  • Experience in administrative support, management and business
  • An executive's level within the organization
  • An executive's confidence in the secretary's effectiveness and discretion

Important Facts About Executive Secretary Training

Prerequisites High school diploma
Specializations Business, legal, medical
Possible Careers Office manager, paralegal, human resources manager
Continuing Education Certified Administrative Professional (CAP) certification available

Program Basics

Training programs for executive secretaries emphasize various skills, including keyboarding, speedwriting and dictation. Many training programs also include classes to develop the following basic skills:

  • Proofreading and editing
  • Filing and record keeping
  • Office equipment and procedures
  • Conference and meeting planning
  • Travel arrangements

Communication Skills

Executive secretaries in the United States need strong reading, writing and speaking skills. Associate's degree programs incorporate courses in English composition and speech. Students can further enhance their credentials by taking foreign language courses. In addition, communication skills in the following technologies are highly valuable:

  • Word processing
  • Publishing
  • Spreadsheets
  • Presentations
  • Internet navigation
  • Web site development

Management Skills

Executive secretaries are frequently required to train and supervise others. They may even be in charge of hiring, assigning and evaluating office personnel. Training programs might therefore include coursework in:

  • Human relations
  • Management and supervision
  • Motivation
  • Team building strategies
  • Project management

Business Skills

Mathematical competency is an essential skill for executive secretaries. Coursework may include business math and algebra. Other mathematical subjects may include:

  • Personal finance
  • Accounting principles
  • Business law
  • Budgeting
  • Procurement
  • Payroll
  • Tax policy

Further Education

Many secretarial positions may be secured with a certificate or an associate degree; however, it's becoming more common for high-level executive secretarial positions to demand a bachelor's degree.

To continue researching, browse degree options below for course curriculum, prerequisites and financial aid information. Or, learn more about the subject by reading the related articles below:

  • 1. Degree Options:

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