Project Coordinator Duties, Responsibilities and Career Facts

Explore the requirements for a project coordinator career. Learn the difference between project coordinators vs project managers, and get the facts about salary, educational requirements, and project coordinator responsibilities to determine if this is the right career for you. Schools offering Business degrees can also be found in these popular choices.

What Is a Project Coordinator?

Project coordinators work in a variety of industries to keep project supplies and personnel organized. The duties of a project coordinator will vary widely depending on their industry, but they are generally responsible for overseeing large projects within their organization. These projects may be anything from development of a new product to the launch of a new marketing campaign. Below, find some key requirements for becoming a project coordinator.

Degree Required Minimum of a high school diploma, though some industries may require advanced degrees
Key Responsibilities Organize meetings, update project schedules, inform necessary parties of deadlines, write work flow procedures, train project staff, maintain websites, and prepare marketing materials
Median Salary (2019) $49,025*

Source: *

Project Coordinator Key Responsibilities

A project coordinator is often necessary when a business or nonprofit organization's business and development teams or departments collaborate to create a new product or meet a business need. As a project coordinator, your primary responsibility would be to communicate with project members to ensure they're aware of any new developments in a project's status. This could include organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.

Project Coordinator Skills List

Employers seeking project coordinators revealed that they look for responsible applicants who can write or edit project work flow procedures, sort out contracts and reports, and monitor quality assurance. Some positions might require you to use workflow or strategy software, such as Microsoft Project.

Project coordinators are required to be organized and possess excellent communication skills, as their role requires close collaboration with other workers in the business. Basic accounting skills will also be valuable in managing the finances and budget of a project.

Roles of a Project Coordinator

A project coordinator can work in different fields, such as marketing, research, non-profit management, and information technology.

  • Marketing project coordinator job descriptions on the online job board,, state that coordinators in the marketing industry assist with the development and implementation of advertising campaigns, along with managing promotional materials, creating reports, and tracking sales data.
  • A job ad by the University of Chicago details the job description for research project coordinators. They are responsible for the planning and analysis of research projects, ensuring research methods are compliant with institutional, state, and federal policies and procedures.
  • Project coordinator job descriptions for non-profit organizations (as advertised on 2019 job ads) require an individual with a passion for social or environmental rights with an ability to plan events, coordinate public releases, and be social-media savvy.
  • Finally, the IT project coordinator job descriptions on state that those in this industry will typically manage and analyze system requirements, company resources, and documentation of projects in the IT field. Being in a technological industry, these coordinators may require a high-level knowledge of the computers and the software used by a company.

Project Coordinator Vs Project Manager

While a project coordinator manages the execution of a particular business plan, they typically work under a project manager. Project coordinator duties involve the day-to-day management of a project, ensuring all workers have the resources they need to meet the objectives and deadlines set by the project manager.

On the other hand, a project manager(info) oversees a business project from start to finish. They look at the big picture and play large part in the organization and planning of a project, ensuring timelines and budgets are realistic for successful execution by the project coordinator. They are responsible for resource allocation, risk assessment, and quality control.

What Are Some Related Alternative Careers?

Individuals interested in becoming a project coordinator might also want to research some related alternative careers that require a similar level of education. For instance, administrative services managers are required to have a bachelor's degree in a related field. They might find work in many industries, but generally supervise administrative activities such as recordkeeping and office upkeep. Human resources managers also require a bachelor's degree. They oversee all the tasks related to hiring new staff and serve to link the employees with management. Purchasing managers supervise the procurement of products for their organizations. They are also required to have a bachelor's degree.

To continue researching, browse degree options below for course curriculum, prerequisites and financial aid information. Or, learn more about the subject by reading the related articles below:

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