What Are the Job Duties of an Administrative Assistant?

Today's administrative assistants are responsible for everything from clerical work to managing the schedule of their employer. If you're interested in a career as an administrative assistant, read on to learn more about the job duties of these versatile office professionals. Schools offering Administrative Assistant degrees can also be found in these popular choices.

Job Overview

As an administrative assistant, you'll be expected to work well independently and as part of a team. You'll also need to be organized and a skilled problem-solver and multi-tasker. Strong communication skills are a must, and you'll need to be flexible and able to manage your time effectively.

The heavy use of computer software and technology in this field means you will need strong computer and technical skills. Proficiency in popular software programs such as Microsoft Office and Excel is a must if you'd like to succeed in this field. Experience or training in databases and videoconferencing may also be helpful. Job duties discussed below include:

  • Scheduling
  • Information management
  • Equipment management.

Important Facts About This Occupation

Median Salary (2018) $38,880 (for secretaries and administrative assistants)
Job Outlook (2016-2026) 5% decline (for secretaries and administrative assistants)
Required Education High school diploma or equivalent; Certification is available but voluntary
Similar Occupations Executive Secretaries, General Office Clerks, Receptionists, Information Clerks, Medical Records and Health Information Technicians

Source: U.S. Bureau of Labor Statistics

Scheduling

Part of your duties may include scheduling staff meetings and arranging the schedules and appointments of the professionals that you support, depending on your employer's needs. Time management tasks may also include arranging travel and managing projects and teams.

Information Management

Administrative assistants need to be able to acquire, organize, retrieve and disseminate information. You may be in charge of physical files and filing cabinets, or you may find yourself making use of digital data storage and retrieval tools. In addition to standard correspondence, messages, orders and bills, you may find your responsibilities include creating and updating company websites, spreadsheets, charts, databases, reports and even social media accounts and e-mails.

Equipment Management

Depending on the needs of your employer, you may also be responsible for the acquisition and maintenance of office equipment, from the simplest staplers to the fanciest copiers and computers. You may also be in charge of storerooms, secure filing areas or corporate libraries. Your responsibilities may include inventory control and purchasing, requiring you to work closely with vendors, maintenance workers and outside contractors.

To continue researching, browse degree options below for course curriculum, prerequisites and financial aid information. Or, learn more about the subject by reading the related articles below:

  • 1. Degree Options:
The schools in the listing below are not free and may include sponsored content but are popular choices among our users. Tuition and costs will vary across programs and locations. Be sure to always request tuition information before starting a program.

Popular Schools

  • Saint Leo University

    Saint Leo University responds quickly to information requests through this website.

    Popular programs at Saint Leo University:

    • Bachelor Degrees
    • Associate Programs

    Online Programs Available

  • Southern New Hampshire University

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  • Penn Foster

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    Popular programs at Penn Foster:

    • Certificates

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  • Liberty University

    Liberty University responds quickly to information requests through this website.

    Popular programs at Liberty University:

    • Master
    • Bachelor Degrees

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  • Ashford University

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  • Trident University

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    Popular programs at Trident University:

    • Doctoral
    • Bachelor Degrees

    Online Programs Available

  • Colorado Christian University

    Colorado Christian University responds quickly to information requests through this website.

    Popular programs at Colorado Christian University:

    • Master
    • Bachelor Degrees
    • Associate Programs

    Online Programs Available

  • Purdue University Global

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    Popular programs at Purdue University Global:

    Online Programs Available

  • Regent University

    Regent University responds quickly to information requests through this website.

    Popular programs at Regent University:

    • Master
    • Bachelor Degrees

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  • Full Sail University

    Full Sail University responds quickly to information requests through this website.

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