What Is a Professional Secretary?

A professional secretary coordinates the daily routine of an office and organizes office schedules and paperwork. Keep reading to learn more about the duties of a professional secretary. Schools offering Administrative Assistant degrees can also be found in these popular choices.

Communications

A professional secretary, more commonly known as an administrative or executive assistant, acts as a gateway between clients and employees of a business. He or she might screen visitors and phone calls and arrange callbacks or appointments. Additionally, a professional secretary might conduct phone surveys or make inquiries on behalf of his or her employer.

A professional secretary also must handle written communications, including mail and inter-office communications. He or she generally sorts the mail, prioritizing it and throwing out junk mail. Sometimes he or she will prepare responses for the boss' signature. A professional secretary also prioritizes work based on deadlines and communicates with others in the office.

Important Facts About This Occupation

Median Salary (2014) $33,240 (for secretaries and administrative assistants)
Entry-level Education High school diploma or equivalent
Job Outlook (2012-2022) 12% (for secretaries and administrative assistants)
Work Environment Office setting

Source: U.S. Bureau of Labor Statistics

Appointments and Meetings

A professional secretary keeps a calendar of his or her boss' appointments as well as all meetings within the office and determines what events the boss needs to attend. He or she arranges the employer's commitments to avoid overlap and to make sure that the boss has enough time to prepare for such commitments. Oftentimes, a professional secretary prepares an agenda for meetings, arranges for the facilities and amenities, and records the discourse in the meeting.

Other Responsibilities

In addition to those discussed above, responsibilities of a professional secretary might include:

  • Supervising other clerical staff
  • Keeping an updated mail and phone directory
  • Ordering office supplies when needed
  • Organizing files and other data

To continue researching, browse degree options below for course curriculum, prerequisites and financial aid information. Or, learn more about the subject by reading the related articles below:

  • 1. Degree Options:
The schools in the listing below are not free and may include sponsored content but are popular choices among our users. Tuition and costs will vary across programs and locations. Be sure to always request tuition information before starting a program.

Popular Schools

  • Strayer University

    Strayer University responds quickly to information requests through this website.

    Popular programs at Strayer University:

    • Master
    • Associate Programs
    • Certificates

    Online Programs Available

  • Ashford University

    Ashford University responds quickly to information requests through this website.

    Popular programs at Ashford University:

    Online Programs Available

  • Colorado Christian University

    Colorado Christian University responds quickly to information requests through this website.

    Popular programs at Colorado Christian University:

    • Master
    • Bachelor Degrees
    • Associate Programs

    Online Programs Available

  • Southern New Hampshire University

    Southern New Hampshire University responds quickly to information requests through this website.

    Popular programs at Southern New Hampshire University:

    Online Programs Available

  • Purdue University Global

    Purdue University Global responds quickly to information requests through this website.

    Popular programs at Purdue University Global:

    Online Programs Available

  • Capella University

    Capella University responds quickly to information requests through this website.

    Popular programs at Capella University:

    • Master
    • Bachelor Degrees

    Online Programs Available

  • Independence University

    Independence University responds quickly to information requests through this website.

    Popular programs at Independence University:

    • Bachelor Degrees

    Online Programs Available

  • Keiser University

    Keiser University responds quickly to information requests through this website.

    Popular programs at Keiser University:

    • Master
    • Associate Programs

    Online Programs Available

  • Penn Foster

    Penn Foster responds quickly to information requests through this website.

    Popular programs at Penn Foster:

    • Certificates

    Online Programs Available

  • College of Westchester

    College of Westchester responds quickly to information requests through this website.

    Popular programs at College of Westchester:

    • Bachelor Degrees

    Online Programs Available

  1. 1
  2. 2
  3. Next »