What Is a Medical Records Technician?

In the healthcare industry, medical records are essential. They are detailed records of patient histories, treatments, and health outcomes and are crucial for doctors to make informed decisions.

A key person in managing these records is the medical records technician (MRT). MRTs organize, maintain, and protect patient health information.

Their job is to make sure every patient's medical history is accurately recorded, updated, and kept safe.

With healthcare constantly changing, especially with new technology, MRTs are more important than ever. This role is a vital link between the hands-on care patients receive and the administrative side of healthcare.

Role and Responsibilities of a Medical Records Technician

A medical records technician (MRT) is a professional responsible for managing patient health information and medical records. Their role involves organizing, maintaining, and ensuring the accuracy of medical data in healthcare settings.

MRTs handle a variety of tasks daily. They update and file medical records, both in paper form and electronically. They also review records for completeness and accuracy, ensuring that all necessary documentation is present.

Additionally, MRTs may assist in coding diagnoses and procedures for billing and insurance purposes. In their role, MRTs must be meticulous with details as accuracy is vital for patient care and medical billing.

They are also guardians of patient privacy, adhering strictly to laws like the Health Insurance Portability and Accountability Act (HIPAA). This means ensuring that sensitive patient information is kept confidential and is only accessed by authorized personnel.

Educational Requirements and Skills Needed

To become a medical records technician, one typically needs a postsecondary certificate or an associate degree in health information technology or a related field.

These programs often include courses in anatomy, medical terminology, and health data requirements and standards.

Certifications like the Registered Health Information Technician (RHIT) or Certified Tumor Registrar (CTR), offered through organizations like the American Health Information Management Association (AHIMA), are recognized in the industry.

Beyond formal education, MRTs need a specific set of skills. Attention to detail and organization skills are crucial because they deal with critical medical information where errors can have serious consequences.

They must also understand medical terminology to accurately record diagnoses and treatments. Effective communication skills are also essential, as MRTs often interact with healthcare professionals and insurance companies.

Where Do Medical Record Technicians Work?

Medical record technicians are found in various healthcare settings. Most commonly, they work in hospitals, where they manage a large volume of records. They are also employed in clinics, private practices, and nursing homes.

Some may work for government agencies or companies that specialize in medical record-keeping. In all these settings, MRTs have an important role in organizing and maintaining health records.

MRTs typically work full-time. In hospitals and some healthcare facilities that operate around the clock, they might have to work evenings, nights, or weekends.

The job involves working primarily in an office setting, often in front of a computer for extended periods. They also need to be adaptable, as they frequently work with evolving healthcare technologies and regulations.

Physically, the job is not demanding, but it does require sitting for long hours, which can be difficult. Mentally, the role demands a high level of focus and attention to detail.

How Long Does it Take to Become a Medical Records Technician?

Becoming a medical records technician usually takes between one to two years, depending on the educational path chosen.

Most roles require a postsecondary certificate or an associate degree in health information technology, which can be completed in about a year for certificate programs and two years for associate degrees if attending full-time.

While certification, such as the Registered Health Information Technician (RHIT), is not always mandatory, it is often preferred by employers and can add some additional time for preparation and examination.

Some educational programs also include practical experiences like internships, which can be part of the curriculum or pursued separately.

It's important to note that personal circumstances can impact this timeline. Part-time study, balancing education with work or family commitments, and financial constraints can prolong the process.

Professional Growth and Advancement Opportunities

The demand for medical records technicians is expected to grow. This growth is driven by an aging population requiring more medical services, and the increasing use of electronic health records (EHRs).

The transition to digital records in healthcare settings increases the need for skilled technicians to manage, organize, and secure these vital documents.

With experience and additional education, medical record technicians can advance to higher positions. Opportunities for advancement include becoming a health information manager, a consultant, or a specialist in areas like cancer registry.

Some technicians move into higher administrative roles within healthcare facilities. Pursuing a bachelor's or master's degree in health information management or a related field can open doors to these advanced roles.

Continuing education is needed to stay current in the field. This ongoing learning is essential not just for career advancement but also for maintaining a high standard of work in their roles.

Start Your Career as a Medical Records Technician

Medical records technicians (MRTs) are essential in the healthcare system, playing a vital role in managing patient information accurately and securely. Their work ensures that healthcare providers have access to essential data for effective patient care.

As the healthcare industry continues to embrace technological advancements, the role of MRTs is evolving. For those considering a career in healthcare, the role of an MRT offers a unique mix of technical skills and patient care involvement.